Last Updated: 08-03-2026

This Privacy Policy explains how we collect, use, disclose, and protect information when you use our application (“the App”). By using the App, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

a. Information You Provide

• User profile details (e.g., name, email, role)

• Data entered into forms, assessments, or action tracking modules

• Uploaded files, photos, or attachments related to corrective, preventive, or improvement actions

b. Automatically Collected Information

• Device information (model, operating system, unique identifiers)

• Log data (IP address, usage patterns, timestamps)

• App performance and diagnostic data

c. Optional Analytics

If enabled, we may collect anonymised analytics to improve app performance and user experience.

2. How We Use Your Information

We use collected information to:

• Operate and maintain the App

• Manage corrective, preventive, and improvement actions

• Improve accuracy, reliability, and user experience

• Provide support and respond to user enquiries

• Ensure security, integrity, and compliance with organisational requirements

We do not sell or rent your personal information.

3. Sharing of Information

We may share information only in the following circumstances:

• With your organisation or authorised administrators

• With service providers who support hosting, analytics, or technical operations

• When required by law, regulation, or legal process

• To protect the rights, safety, or security of users or the organisation

All third‑party partners are required to protect your information.

4. Data Storage and Security

We implement reasonable technical and organisational measures to safeguard your data, including:

• Secure cloud hosting

• Access controls and authentication

• Encryption in transit

• Regular monitoring and integrity checks

However, no system is completely secure, and we cannot guarantee absolute protection.

5. Data Retention

We retain information only for as long as necessary to:

• Deliver the App’s functionality

• Meet organisational or legal requirements

• Support audit, compliance, and quality‑management processes

Data may be archived or anonymized when no longer required.

6. Your Rights

Depending on your jurisdiction and organisational policies, you may have the right to:

• Access your personal information

• Request corrections

• Request deletion (where permitted)

• Restrict or object to processing

• Export your data

Requests can be submitted through your organisation’s administrator.

7. People Privacy

The App is not intended for people who are at a age that don't have the right to be legally employed, and we do not knowingly collect information.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of the App after changes are published indicates acceptance of the updated policy.

9. Contact

For questions or privacy‑related requests, please contact your organisation’s administrator or the App support team at: cpineaha@gmail.com